Basic SharePoint Interview Questions and Answers

What is SharePoint?
Microsoft SharePoint is a browser-based collaboration and document management platform from Microsoft – Wikipedia. Microsoft’s content management system. It allows groups to set up a centralized, password protected space for document sharing.
Microsoft SharePoint is an extensible platform that provides a range of products that can help organizations with solution for a variety of business needs. Primarily, SharePoint was introduced as an Enterprise Content Management System but later on Web Publishing, Collaboration, Business Process Management (BPM) and Business Intelligence (BI) features were introduced through a variety of ways.

What are the Core features of SharePoint?
With every new version, new and exciting tools were added to SharePoint platform but core of the tools that makes SharePoint an outstanding platform for Content management, Business Process Management, Collaboration and Web Publishing are:

  • SharePoint Sites facilitates to create websites.
  • SharePoint Communities plays it’s role to collaborate with other peoples.
  • Contents makes SharePoint a true CMS (Content Management System)
  • Search Engine provides smart and efficient searching of enterprise contents.
  • Insights brings information together from different data sources.
  • Composition makes SharePoint an extensible platform and extends it’s capabilities by using different tools like SharePoint Designer etc.

What is WebApplication ?
In SharePoint WebApplication is  IIS website. From Central Admin we can create the web application. Each web application is associated with one IIS web site. Once the web application is created, we can extend the web application in different zones. For each web application, content database is created.

What is Site collection?
A site collection is a set of web sites. Every site collection has top-level site, created when the site collection is created.
There might be multiple site collections in web application and each site collection may have a multiple child sites. SharePoint site collection is a logical grouping of multiple SharePoint site or hierarchical site structure. For e.g. Sites of various teams or departments of an organization can be grouped logically in one site collection. A site collection consists of a top-level site and one or more sites below it. Each top-level site and any sites below it in the site structure are based on a site template and can have other unique settings and content. Hence, SharePoint site collection is a hierarchical set of sites that can be managed together. Sites within a site collection have common features, such as shared permissions, galleries for templates, content types, and Web Parts, and they often share a common navigation. A sub site can inherit permissions and navigation structure from its parent site or these can be specified and managed independently. Creation of sub sites can be delegated to users of a site collection, but a service administrator must perform creation of site collections

What is Site?
Site is a collection of web pages used to store information in an organized manner. It stores a list of documents, discussions, events, tasks, and many other types of information. Site provides controlled access to share information among users, i.e. authorize users are allowed to access the site & its elements.

What is Sub Site?
A sub-site is a single SharePoint site within a site collection. A sub-site can inherit permissions and navigation structure from its parent site or can be specified and managed independently.

What is List?
A SharePoint list is a collection of records related to an entity like a student, employees, etc. Records in lists are termed as items. A list contains columns or fields that define the item data or metadata. Lists are created using a GUI interface by defining the metadata types. Once the Lists are created, it becomes very easy to add, edit, delete, and search items in it.

What is Document Library?
A Document library allows users to easily store, upload, share, collaborate, and track documents or files. Users can also store the properties related to documents called metadata to make the documents easily searchable.

What is Picture library?
A Picture library allows users to easily store, upload, share, collaborate and track images or digital pictures. Users can also store the properties related to images called metadata to make the images easily searchable.

What are views?
User can use views to see the items in a list or library that are most important to user or that best fit a purpose. For example, user can create views of the files that were created most recently, of the list items that apply to a specific department, or of the files created by one person. After creating a view, it is always available when user looks at a list or library. User can create personal views and public views. A personal view is available only to user while looking at a list or library. A public view is available when anyone looks at a list or library. To create a public view, user must have permission to change the design of the list or library. User can make a public view the default view for a list or library.

What is Site Columns?
A site column is a reusable column definition, or template that user can assign to multiple lists across multiple SharePoint sites. Site columns are useful if user organization wants to establish some consistent settings across lists and libraries

What is Content Type?
A content type is a reusable collection of metadata (columns), workflow, behaviour, and other settings for a category of items or documents. Content types enable user to manage the settings for a category of information in a centralized and reusable manner. A content type defines the attributes of a list item, a document, or a folder. Each content type can specify properties to associate with items of its type.

What is Versioning?
Versioning allows updates, restoring and tracking of the items in a list or in a library when they are changed. Versioning makes use of version numbers to keep track of changes.

What is Check-in?
Check in a file means that user is uploading the modified file to the library and it is now available for edit by other users. Once the document is checked in, the document becomes available again to be checked out by someone else. In addition, all changes made by the person who checked in the document are now visible to others.

What is a web part?
Web parts consist of xml queries to full SharePoint lists or document libraries. You can also develop your own web parts and web part pages.

What is Audience targeting?
The content inside lists, libraries, web parts, etc., can be targeted to appear only for the users who are members of a particular group or audience. The audience can be identified via SharePoint groups, distribution lists and security groups.

What is CAML?
CALM stands for Collaborative Application Markup Language and is an XML-based language that is used in Microsoft Windows SharePoint Services to define sites and lists, including, for example, fields, views, or forms, but CAML is also used to define tables in the Windows SharePoint Services database during site provisioning.

Which are default master pages in SharePoint ?

  • master – This is default master page.
  • master – this is used to support the 2007 user interface
  • master
  • master- it is used for accessdenied.aspx, confirmation.aspx, error.aspx, login.aspx, reqacc.aspx, signout.aspx & webdeleted.aspx pages.

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